April 1, 2005
Taiyo Oil Co., Ltd.
Taiyo Oil completely recognizes that customers' personal information is important information; it has therefore established a policy concerning personal information, and it pays utmost attention to thoroughgoing protection and appropriate management of customers' personal information.
Personal information refers to information that is provided by customers who use all the services operated and managed by Taiyo Oil, and the information that is used to identify specific customers, including their name, sex, age, address, telephone number, and e-mail address. (It also includes the type of information that can be used to identify a specific customer when combined with other information.)
Taiyo Oil will collect personal information after the purpose of its use is expressly stated and the customers' consent is obtained in the following cases:
Personal information provided by customers will be used within the scope of the purpose of use expressly indicated in advance but not for any other purpose whatsoever.
Personal information provided will not be made available or disclosed to a third party except in the following cases:
Taiyo Oil will appoint a ″Chief Privacy Officer (CPO)″ and will manage personal information obtained from customers in an appropriate and prudent manner in accordance with the internal rules based on the Act on the Protection of Personal Information and other relevant laws and regulations. Further, it will institute the necessary and appropriate safety procedures for the prevention of leakage, loss, or damage of personal information and for other safe management thereof.
The access log refers to records of the activity of the customer’s web server, and information such as the ″IP address, domain name, type of browser, type of OS, and date and time of access″ will be recorded on Taiyo Oil's web server. This information will be used for a web site usage survey or as statistical information, but not for identifying individual customers. However, in the event that Taiyo Oil examines the management of the web site (investigation of the cause of a problem that may have occurred on the server etc.) or its legitimate legal rights are threatened, violated, or interfered with, Taiyo Oil may choose to identify an individual from his or her IP addresses and take the necessary measures.
The Taiyo Oil web site uses a mechanism called SSL (Secure Socket Layer) for the encryption of data for transmission on the page where customers provide personal information. If a third party should intercept the transmitted data, you can rest assured that the content will not be disclosed.
A part of the Taiyo Oil web site is developed by consigned parties and business partners. Such consigned parties and business partners are limited to the companies that have concluded a confidentiality agreement on personal information with Taiyo Oil, and they are obligated to manage the information and operate appropriately in the same manner as Taiyo Oil.
Customers who wish to make requests for ″notification of the purpose of use, disclosure, correction, suspension of use, etc.″ (hereinafter referred to as ″disclosure etc.″) concerning personal information provided to Taiyo Oil are requested to take the following steps.
The following individuals are eligible to make a request for disclosure etc. concerning personal information (hereinafter referred to as ″applicant of request″):
The scope of disclosure etc. shall be limited to the address and name of the subject person and Taiyo Oil’s purposes of use and the information Taiyo Oil collects and currently retains. Moreover, personal data that will be disposed within six months shall be exempted.
1. Please submit your request for disclosure etc., in principle, in writing to the following address:
General Affairs Department
Taiyo Oil Co., Ltd.
Hibiya Kokusai Bldg., 15F
2-3, Uchisaiwaicho 2-chome, Chiyoda-ku
Tokyo 100-0011, Japan
2. For making a request for disclosure etc., you are requested to submit relevant documents with the necessary information mentioned below duly filled in and your seal affixed, attached with (A) your identity verification documents (the subject person) or (B) the identification verification documents of your representative, and (C) the fees enclosed as necessary.
Please note that we do not accept telephone inquiries or direct inquiries at our office.
Please make available two documents that can officially prove your identity: a copy of "your driving license, health insurance card, passport, pension book, or utility bill (or receipt),″ and an original of ″the resident card and family register″ (not more than three months from the date of issuance).
Please make available the documents that prove the status of the representative, in addition to (A) ″the documents for verification of the subject person’s identification,″ including ″family register, certificate of registered matters, and proxy.″
You are requested to pay the predetermined fees (500 yen, tax inclusive) for ″Notice of the purpose of using your personal information″ and ″Disclosure concerning your personal information.″
When Taiyo Oil receives a set of documents for disclosure etc. from a customer, it will respond in accordance with the following procedure: